Terms and Conditions for Professional Services Quotes and Invoices

1. Definitions

1.1. “Company” refers to Avspire Ltd, the service provider of Audio Visual programming solutions.
1.2. “Client” refers to the recipient of the services, as outlined in the accompanying quotation.
1.3. “Services” refer to the professional services, including but not limited to programming, consulting, design, maintenance, and support, as specified in the quote.
1.4. “Agreement” refers to the contract formed by these terms and conditions together with the accompanying quote and any applicable project documentation.

2. Acceptance of Quote

2.1. The quote provided is valid for a period of 30 days from the date of issue.
2.2. Acceptance of the quote is deemed to be an acceptance of these terms and conditions, and the Client agrees to be bound by them.
2.3. Acceptance may be given in writing, electronically, or by issuing a purchase order referencing the quote.

3. Scope of Work

3.1. The scope of work is defined in the accompanying quote. Any additional work requested by the Client outside of this scope will be subject to additional charges and may require a separate agreement.
3.2. The Company reserves the right to make adjustments to the scope if technical or regulatory requirements necessitate changes.

4. Pricing and Payment Terms

4.1. Prices quoted are exclusive of VAT and other applicable taxes unless stated otherwise.
4.2. A deposit of 30% maybe required upon acceptance of the quote, with the remaining balance payable within 30 days of project completion or as otherwise specified in the quote.
4.3. Invoices not settled within 30 days will incur interest at a rate of 2% above base rate per month, calculated from the due date until full payment is received.

5. Delivery and Installation

5.1. The Company will make every reasonable effort to complete the Services as per the timeline provided in the quote. However, the Company shall not be held liable for delays due to circumstances beyond its control, including but not limited to supply chain issues, unforeseen site conditions, or third-party delays.
5.2. Any changes to the agreed delivery or installation schedule will be communicated promptly to the Client.

6. Client Obligations

6.1. The Client agrees to provide access to the site, necessary permits, and any other requirements needed for the Company to perform the Services efficiently.
6.2. The Client is responsible for the accuracy of information and approvals required for the Services. Any inaccuracies or delays caused by incomplete or incorrect information may result in additional charges.

7. Warranties and Liability

7.1. The Company warrants that the Services provided will be performed with reasonable skill and care.
7.2. The Company shall not be liable for any indirect, incidental, or consequential losses arising from the use of the Services, including loss of profit or business interruptions.
7.3. The Company’s total liability under this Agreement, whether in contract, tort, or otherwise, shall not exceed the total value of the quote.

8. Cancellation and Termination

8.1. The Client may cancel the Services by providing written notice at least 5 days prior to the scheduled commencement. Cancellations made after this period may be subject to a cancellation fee.
8.2. The Company reserves the right to terminate the Agreement if the Client fails to meet its obligations, including payment terms.

9. Intellectual Property

9.1. All intellectual property rights created or developed by the Company during the provision of the Services remain the property of the Company unless otherwise agreed in writing.
9.2. The Client is granted a non-exclusive license to use any deliverables provided under the Services for the purpose intended in the Agreement.

10. Confidentiality

10.1. Both parties agree to keep confidential any proprietary or sensitive information disclosed during the course of the Agreement.
10.2. This obligation extends for a period of 1 year beyond the termination or completion of the Agreement.

11. Governing Law and Jurisdiction

11.1. These terms and conditions are governed by the laws of The United Kingdom. Any disputes arising under this Agreement shall be subject to the exclusive jurisdiction of the courts of The United Kingdom.